Vacancy description


HR Administrator (0215)

The Role

We are seeking a highly organised HR Administrator to join our busy HR team, providing end to end administrative and operational support. The role will be based in London but will also have regular interaction with our HR colleagues in international locations.

The successful candidate will have some previous experience working in an administrative role, not necessarily in HR.  They must also have good customer service experience, be organised, diligent and able to manage priorities and deadlines.

The HR Administrator role is ideal for someone who prepared to get involved in all disciplines of HR, enjoys working in a fast-paced environment and has a friendly yet professional demeanour.


  • Administer lifecycle HR events such as coordinating new joiner on-boarding, induction and leaver processes;
  • Generate new contracts and offer paperwork, liaising with candidates and HR colleagues to ensure required pre-employment screening is carried out efficiently;
  • Update the HR system and payroll tracker, ensuring prompt action and data integrity at all times;
  • Respond to first line employee queries raised through the central e-mail portal, escalating as appropriate;
  • Scanning and Filing HR documents;
  • Respond to reference requests sent to the HR department (e.g. leavers and visa requests);
  • Draft other letters, documents and reports as requested;
  • Run Weekly/ Monthly and ad-hoc HR Reports for joiners/leavers, data for managers etc;
  • Support our in-house development programmes by organising events, tracking participation, report on participation and providing day to day support for the programmes, as requested;
  • Provide assistance with other events/meetings such as liaising with Technology, booking out meeting rooms and arranging video calls;
  • Assist with the management of our performance management and eLearning system, My Career. Be a point of contact for employee queries and supporting the administration of the system by uploading information, creating events and compiling reports and analysis;
  • Assist colleagues across all HR disciplines including Reward, Global Mobility and Recruitment as required;
  • General department administration such as invoice management, ordering stationery, printing and binding documents, and keeping the office tidy and organised.

Skills & Qualifications

The role will suit an active individual who enjoys ‘getting things done’ and working closely with the wider HR team to deliver valued HR solutions.  The successful candidate will be prepared to roll up their sleeves and deal with day to day operational and administrative matters in support of the team.

  • Proven experience in an administrative role;
  • Strong work ethic with excellent customer service skills;
  • Significant experience using Microsoft Office products, specifically good Excel and Word skills;
  • Experience working database and/or other computer systems and programmes;
  • Thoroughness and attention to detail is vital with an ability to carry out end to end administration processes;
  • Strong written and verbal communication skills and good numeracy;
  • Excellent team player with the capacity to share the department’s enthusiasm for the function and company in which we operate;
  • Self-motivated and self-disciplined with strong worth ethic and a drive to get things done.

Who We Are

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 6,000 people in 60 countries and annual revenue in excess of $8bn.  We trade sugar, coffee, molasses, animal feed and pulses. We help our counterparties manage price risk through hedging and provide access to commodity and capital markets through our brokerage business.

We source, store, process, ship and distribute agricultural products including sugar, coffee, molasses, animal feed, and pulses. Each year we trade 11m bags of coffee, 11m tonnes of sugar and 6m tonnes of animal feed. We work closely with our customers and suppliers and help our counterparties manage price risk through hedging.

Essential Behaviours

Here at ED&F Man we are guided by our five company values: Respect, Integrity, Meritocracy, Client Focus and Entrepreneurship.

Our values are underpinned by a set of essential behaviours, which form part of our performance management approach.  Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things.

As part of the annual performance review, all employees are measured either against a set of five Leadership Essentials if you are a people manager or four Performance Essentials if you are an individual contributor.


1. Drives Innovation
2. Leads People
3. Delivers Results
4. Collaborates
5. Manages Resources


1. Drives Innovation
2. Leads People
3. Delivers Results
4. Collaborates

Equal Opportunities Statement

ED&F Man is committed to promoting equal opportunities in employment.  All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.  

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3 London Bridge Street, London, United Kingdom, SE1 9SG
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